OU Administrative Policies
and Procedures
371 Wilson Blvd., Suite 4000
Rochester ,
MI
48309-4482
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840 Preferred Name Policy
SUBJECT: | PREFERRED NAME POLICY |
NUMBER: | 840 |
AUTHORIZING BODY: | STRATEGY COUNCIL |
RESPONSIBLE OFFICE: | UNIVERSITY TECHNOLOGY SERVICES |
DATE ISSUED: | APRIL 2018 |
LAST UPDATE: | FEBRUARY 2021 |
RATIONALE: Oakland University (University) is committed to fostering an environment of inclusiveness and supporting students’ preferred form of self-identification | |
POLICY: The University recognizes that as a community many of its members use names other than their legal names to identify themselves. As long as the use of this different name is not for the purposes of misrepresentation or a legal name is required by University business, policy or legal need, the University acknowledges that a "preferred name" will be used wherever possible. A phased implementation process will be employed to accomplish this goal, a tentative schedule can be found on the UTS website here. | |
SCOPE AND APPLICABILITY: This policy applies to all students (currently enrolled or alumni), faculty (active or retired), and staff (active or retired). | |
DEFINITIONS:
Legal name: The name the individual is given at birth and which appears in a birth certificate recognized by a government or other legal entity, or the name on a marriage certificate or government issued document (e.g., court order) on which a legal name change is recorded. Examples:
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PROCEDURES: The person or department providing operational support for an information system and having responsibility for data maintenance and control methods will make the Preferred Name change, if appropriate. The following departments are responsible for routinely auditing the Banner system to ensure preferred names comport with this Policy: Registrar (students), Human Resources (faculty and staff), and University Advancement (alumni). | |
RELATED POLICIES AND FORMS: OU AP&P #850 Network Infrastructure Policy |