OU Administrative Policies
and Procedures
371 Wilson Blvd., Suite 4000
Rochester ,
MI
48309-4482
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845 Gender Identity/Personal Pronouns on University Records
SUBJECT: | GENDER IDENTITY/PERSONAL PRONOUNS ON UNIVERSITY RECORDS |
NUMBER: | 845 |
AUTHORIZING BODY: | STRATEGY COUNCIL |
RESPONSIBLE OFFICE: | UNIVERSITY TECHNOLOGY SERVICES |
DATE ISSUED: | OCTOBER 2021 |
LAST UPDATE: | NEW POLICY |
RATIONALE: Oakland University (University) is committed to fostering an environment of inclusiveness and supporting the preferred form of self-identification of students, staff, faculty, and alumni. | |
POLICY: The University recognizes that a student, active or retired faculty or staff member, or alum’s sex assigned by a medical professional at the time of the student’s birth (“Sex at Birth”), or the sex by which they are legally recognized in governmental records (“Legal Sex”), does not necessarily align with their gender identity and/or the personal pronouns they use to express themselves. The university acknowledges that a student’s gender identity and/or personal pronouns should be used wherever appropriate and legally permitted in the course of university business and education. Gender identity data will be used for external and internal reporting and trend analysis purposes where appropriate. | |
SCOPE AND APPLICABILITY: This policy applies to all students (currently enrolled or alumni), faculty (active or retired), and staff (active or retired) to the degree feasible within Sail. | |
DEFINITIONS: Sex at Birth: the sex assigned by a medical professional at the time of a person’s birth. Legal Sex: the sex that a person is declared to be according to government records. Gender Identity: the gender, or mix of genders, that a person perceives themself being. | |
PROCEDURES: The person or department providing operational support for an information system and having responsibility for data maintenance and control methods will make gender identity and/or personal pronouns an optional choice within applicable university systems, accessible to the individual (student/staff/faculty) only. The following departments are responsible for routinely auditing the Banner system to ensure gender designation and personal pronouns comport with this Policy: Registrar (students), Human Resources (faculty and staff), and University Advancement (alumni). | |
RELATED POLICIES AND FORMS: OU AP&P #710: Administrative Guidelines Prohibiting Discrimination OU AP&P #712: Administrative Guidelines Supporting the Equal Opportunity Policy OU AP&P #840: Preferred Name Policy |